AGM Calling Notice
Published 09:29 on 8 Oct 2019
ANNUAL GENERAL MEETING
Dear Member of Slaughden Sailing Club
I am writing to request your attendance at the up coming AGM which will be held at the clubhouse on Saturday November 9th at 16.00 hours
This is an opportunity to share with you our achievements in 2019 and for you to voice any opinions that you may have. It also provides an opportunity to: -
- Learn about our plans for the following year 2020.
- Consider applying for one of the Committee and or Non-Committee roles
- Volunteer your support for any events in 2020
- Engage with new and existing members of the club
- Celebrate success with members that have won awards throughout the year
- Socialise and enjoy some great food and conversation
The timetable for the day
18:00 19:00 Prize Giving
19:00 onwards (sit down 19.30) AGM Supper at 5 per head (separate poster)
(Sausage Cassoulet or Vegetarian Bake)
The format of the specific AGM will be consistent as with previous years.
Commodore to provide a brief overview of club activities during the year
Treasurer to report on club finances
Draft minutes of the 2018 AGM and officers' reports for 2019 are available in the Members only area of the club website and are available on request from the Club Secretary, Penelope Davis Brown. Please take time to read these prior to the meeting.
On the day of the AGM only the treasurers report and Accounts will be available.
The Committee will also be available to answer your questions in an open forum. Should you wish to share your questions beforehand it would be helpful if you could e mail these through to the Secretary - Penelope Davies-Brown <penelope.adam.pdb@gmail.com>
I look forward to seeing a great turnout for the AGM and where possible your attendance at the Prize Giving and Supper.
Peter Samuels
Commodore Slaughden Sailing Club
12th October 2019
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Slaughden Sailing Club will be held at the clubhouse on SATURDAY 9th NOVEMBER 2019 AT 16.00 HOURS.
(The President will manage the timing of the AGM which will end at 18.00 hours or beforehand)
AGM Agenda
1. Apologies
2. Election of President
3. Minutes of previous AGM
- approval of the 2018 AGM minutes
4. Commodore's Address
5. Treasurer's Report
6. Proposal for an amendment to the Constitution* see below
7. Election of Officers and Committee
9. Open forum for Any Other Business and Members' Questions
By Order of the Committee: Peter Samuels, Commodore
A copy of the AGM Agenda will be available on screen on the day in the clubhouse.
*Proposed for an amendment to the CONSTITUTION
3. Officers and Management Committee
3.2 Management Committee
From
This shall consist of the officers of the club plus Membership Secretary, Social Secretary, Information Technology (IT) Officer, and two other members. Each member has a single vote. The President may attend meetings but may not vote. The Management Committee shall meet as and when required. Five members shall constitute a quorum. In the case of equality of votes the Commodore or Chairman shall have a second and casting vote.
To
This shall consist of the officers of the club plus Membership Secretary, Social Secretary, Information Technology (IT) Officer, Club Co Ordinator and two other members. Each member has a single vote. The President may attend meetings but may not vote. The Management Committee shall meet as and when required. Five members shall constitute a quorum. In the case of equality of votes the Commodore or Chairman shall have a second and casting vote.
Friends of Slaughden
From
Available to Full Members who no longer wish to sail and to new Members who just wish to support the club and join in occasional shore-based activities. Friends of Slaughden membership is granted at the discretion of the Membership Secretary or Management Committee where an application is considered valid and within the spirit of the club. A Friend of Slaughden will be welcome at the club, receive the newsletter and other relevant communications and may attend General Meetings but will have no voting rights. Friend of Slaughden Membership is reviewed annually.
To
Available to Full Members who no longer wish to sail and to new Members who just wish to support the club and join in occasional shore-based activities with no restriction on social events held in the clubhouse. Friends of Slaughden membership is granted at the discretion of the Membership Secretary or Management Committee where an application is considered valid and within the spirit of the club. A Friend of Slaughden will be welcome at the club, receive the newsletter and other relevant communications and may attend General Meetings but will have no voting rights. Friend of Slaughden Membership is reviewed annually.
All Committee posts (except one, see section 3.2 of the Constitution) are open each year for election, all full members are entitled to stand. A nominations list is posted on the notice board in the clubhouse. The following positions to be elected: -
Committee Positions
Commodore
Rear Commodore
Vice Commodore Cruising
Vice Commodore Dinghies
Treasurer
IT Officer
Honorary Secretary
Membership Secretary
Social Secretary
Club Co-ordinator (New Role)
Committee member without portfolio x2
Non-Committee Positions
Dinghy Park Supervisor
Bosun
Quartermaster
Grant Applications
Junior Representative
Newsletter Editor
Special Needs Representative
Safeguarding
Grounds Person (New Role)
The position of Training Centre Principal is in accordance with the requirements of the RYA. If you require more information, in confidence, on any position please contact the Secretary; Penelope Davies- Brown <penelope.adam.pdb@gmail.com>
Last updated 20:40 on 23 December 2021
